Content

A Home for all your Employee Groups

Give your groups a virtual home. No matter what you call them at your company these groups of employees can digitally interact:

• Employee resource groups
• Business interest groups
• Employee affinity groups
• Business resource groups/ network
• Team member resource groups
• Employee network groups
• Employee network/networking circle
• Colleague resource groups

Your CSM can set the collective "name" for the Groups you are hosting on the platform. The screenshot to the right has "Employee Resource Groups (ERGs)" set as the name, but you can call them anything you'd like. The word "Group" is used in "Join Group" and other similar buttons and that is not configurable. All Groups have to have the same collective name.

The Groups Index page lists all of the groups available to your employees. Once a user joins a group, those groups will appear at the top of their page, followed by the groups that they have not joined.

Engagement for Group Members

Each Group has a designated page to promote membership, host events, communicate, and actively engage among their group. On these pages, members of the group will be able to view:

• Events & Activities - Shows members the Campaigns, Competitions, Events, Idea Boards, & Giving Activity this Group is running. Group leads will be able to determine which content is private to Members of the Group and what, if any, is available to the public at large.
• Announcements - Shows members the important information Group leads are posting. Hosts threaded discussion forum when Group leaders and members to collaborate on longer-term planning on Group mission, Activities and more.
• Resources & Files - Share newsletters, budgets, guidelines for Group Leaders and/or Members too.
• Member List - View Group leadership as well as a list of fellow members including their avatar, teams, and a link to their profile. Non-members can view Group leaders but are prevented from seeing the full membership list.

Accessing Groups

Groups is a separate feature on the WeSpire platform and has a unique set of permission levels. Below you'll find how to best navigate the levels of access.

Group Permissions

• Admin- Admins have the highest permission level and have full access to all Management Panel features, including access to all Groups and all Groups features.

• Groups Leader- Users with a named leadership role in a Group, such as Executive Sponsor, Chair, Membership Chair, etc. Group Leaders can access the Groups content creation tools, view reports, and send communications to the group.

• Groups Member- A platform user who is a member of a Group or specific chapter. Members can view all of the Group/chapter page in the platform, but do not have access to Management Panel.

• Anonymous Group Member- A platform user who is a member of a Group, but has opted out from the member face pile on the Groups page and on the Group Detail homepage. They will be included in member counts and will be visible to group leaders. To learn more about Anonymous Group Members click here.

• Non-Member- A platform user who is not a member of the selected Group or chapter. They have limited access to the group's page to protect ERG Member privacy. Non-members can see the Events & Activities available within a Group, but when they go to click on the tile, they see that they will have to join the Group in order to see the details.

Group Broadcasts: How to send emails to your Group

Group Leaders can send emails to the members of their Group using the platform’s Broadcasts feature.

Broadcasts can be sent from the Group name and include the Group logo and will be sent to all active members of the Group based on the current member list.

1. To create a new Broadcast
   1. From the management panel, select “Broadcasts” from the “Communications Section”
   2. Click the “+ New Broadcast” button

1. Draft your message
   1. Select branding for your message. This will set the sender name and logo for your Broadcast to your Group’s name and logo. If you are sending from a Chapter, the email will come from your Chapter Name and include the Group logo.
   2. Include a subject
   3. Include your message (don’t forget to add a link)
   4. Add an optional image