Functionality Overview

Participation Events can support virtual participation, allowing events to be physical only (participating in person), digital only (participating virtually), or hybrid physical and digital.

There are a few primary use cases for this enhancement, such as

• Allowing remote employees to watch a live stream of an existing physical event
• Connecting employees to volunteer their time virtually, such as scheduled community story times or other opportunities to share their expertise

Management Panel: Configuring Virtual Events

In Management Panel, Participation Events has an optional Join Virtually URL field available. Events can

• Include only a physical address
• Include only a Join Virtually URL, validated as a properly formatted URL
• Include both a physical address or Join Virtually URL

The Join Virtually URL field should be populated with the conferencing solution for the event, such as Zoom, Skype, Webex, or solution of your choice. Additional details for joining, such as detailed instructions on audio bridge (call-in numbers) can be added into the existing Important Information field, if desired.

Participation Event Email Updates

Participation Event emails have all been updated to include digital event support, displaying the physical address, Join Virtually link, or both, based upon the event configuration.

View Participation Event Updates

Employees will find the physical location, Join Virtually, or both depending upon the event configuration. An external link icon has also been added to indicate that the link will take the user off the WeSpire platform to the virtual event conferencing link.