How to Record Events in the Past & Track their Impact

WeSpire Events can be created to record participation in events that have already happened. You will need the list of who attended the event in order to create volunteering hours logs for the participants.

<aside> 💡 For best results, create a WeSpire Event in advance and use the communications and administration features of the WeSpire platform to sign up participants, create social media, and engage new audiences. Your events will have higher participation rates and you'll save the administrative step of entering in participation records after the fact.

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Step 1: Creating an Event in the past

Creating a WeSpire Event in the past is the same as creating one for a future event. Follow the steps in our Help Center Article: Creating Events and simply set the date of the shifts for when the event occurred.

Note: You'll still need to upload a photo to represent the event. (See our Free Stock Photo Resources).

Users who you enter into the event after creating it will be able to visit the Event Page and record social posts and upload content and the Event will be visible in their User Profile History page.

Step 2: Recording attendees

Input your list of attendees into the correct shifts by clicking Add Registrant and then searching them by name. They will need to have user accounts in order to be added. (Your organization should have all eligible employees already uploaded into the system. See Employee Data File - HRIS Integration for more information on this process.)

You can search by starting to type the first name, last name, or email address. The system will display all matching users along with their full email addresses to enable you to select the right one: