<aside> ↔️ WeSpire customers can choose to allow Event sharing that ignores the audience settings for Team and Group visibility so that employees are able to share Events with their colleagues more easily.
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When this feature is enabled for your instance of WeSpire, users will be able to view and register for Events if they are sent a direct URL to the Event, even if they do not belong to the scoped Team or Group.
By default, this feature is off for all WeSpire customers. To have this feature apply to all events platform-wide, ask your CSM to turn on the Event Sharing feature. Note that this feature is all or nothing. When enabled, it will apply to all Events within a customer's instance of the WeSpire platform.
No, Event visibility rules will still apply to what Events appear on the Take Action page based on a user’s Teams and Groups. This change only affects whether a user can access the direct link to an Event.
The benefit of Event sharing is that employees will be able to invite anyone to an Event without fear that the Event may not be available to that colleague. When Event sharing is off, if a user shares a link to an Event that is scoped to a specific Team or Group, only members of the target audience will be able to view and register. Anyone outside the scoped audience will get an error message.
With this feature, any employee can view and register for any Event if they have the URL.
For example, an in-person Lunch-and-Learn Event is happening this week at corporate HQ in London, and the Event is team visibility limited to only the London Team. Tamara works in Boston and belongs to the Boston Team on WeSpire, but she is visiting Corporate HQ this week for meetings with Nelson who works in London. Nelson can invite Tamara to join the Lunch-and-Learn simply by sending Tamara the Event link directly. With the link, Tamara will be able to view the Event and register to attend even though she does not belong to the Boston team.
Event Sharing Off: User sees an Error message if they are not scoped to view an Event
Event Sharing On: User sees the Event even though it’s scoped to a Team to which they do not belong.
Employees from different locations or Employee Groups will be able to join Events for which they are not the intended audience.
For example, a panel discussion for members of the Pride ERG has been filtered to only be visible to members of the Pride ERG Group on WeSpire. The panel discussion is intended to be limited only to Group members. Colleen is a member of the Pride ERG and decides to share the URL for the Event in a company-wide channel on Teams. Any employee who sees that URL would be able to view and register for the Event.
Any employee who clicks on the link will be able to view and register for the Event.